Please be advised is a formal phrase used in emails, letters, and business messages. It tells someone important information is coming. Please be advised helps set a serious tone. It’s common in legal and official writing. But using it too much can sound cold or robotic.
That’s why it helps to know other ways to say please be advised. You can use different phrases that feel polite, clear, and more personal. Still, in some cases, please be advised is the best choice. It shows respect and formality when the situation calls for it. In this guide, you’ll learn where and when to use please be advised and its better-sounding alternatives. These phrases help keep your message professional but also easier to read. You’ll also see examples and meanings for each one. Always match the phrase to your tone, audience, and message.
Other Ways to Say “Please Be Advised”
There are many professional alternatives to “please be advised” that suit different tones and situations. Options like “Kindly note,” “Please take note,” or “We would like to inform you” help your message sound clear, respectful, and purposeful. The right phrase makes your communication more polished, engaging, and easier to understand.
1. Kindly Note
Example: “Kindly note that the meeting time has been changed to 3 PM.”
Meaning: This phrase offers a respectful and gentle way to highlight something important. It helps direct the reader’s attention without sounding harsh or demanding. Often used in business or formal emails, it suggests the reader should remember or consider what follows.
Usage: Ideal for formal or semi-formal communication where you want to stay polite while sharing updates, reminders, or changes.
2. For Your Information (FYI)
Example: “For your information, the office will be closed next Monday.”
Meaning: This is a straightforward way to pass along useful or relevant details. It doesn’t ask for a response or action — it simply shares knowledge that may affect the recipient.
Usage: Common in business emails, internal memos, or quick notes when sharing background info or policy updates.
3. Please Be Aware
Example: “Please be aware that the submission deadline is approaching soon.”
Meaning: This phrase signals that the information is important and possibly time-sensitive. It not only shares knowledge but often encourages awareness or a response from the reader.
Usage: Best used when highlighting deadlines, changes, or anything that requires attention or follow-up.
4. It Is Important to Note
Example: “It is important to note that the policy terms have been updated.”
Meaning: This expression adds weight to the message that follows. It emphasizes the need to read carefully or remember something that could impact decisions or actions.
Usage: Perfect for formal communication where critical updates, policy revisions, or compliance details are involved.
5. We Would Like to Inform You
Example: “We would like to inform you that your application has been approved.”
Meaning: This is a courteous and professional way to deliver official news or decisions. It sets a respectful tone while keeping the message clear and direct.
Usage: Often used in customer service, HR updates, or official business letters when sharing results, approvals, or decisions.
6. Attention Is Drawn To
Example: “Attention is drawn to the new parking regulations.”
Meaning: This phrase shifts focus to something specific that readers must know. It sounds formal and authoritative — often used in legal or academic writing.
Usage: Appropriate for official notices, compliance alerts, or legal documents where formality and precision are expected.
Read More: 12 Other Ways to Say “Please Find Attached the Requested Documents”
7. Please Take Note
Example: “Please take note that the venue for the event has changed.”
Meaning: A direct way to grab attention and signal that the information needs to be remembered or acted upon. It’s simple and serious without sounding overly stiff.
Usage: Suitable for schedules, reminders, or important instructions in both formal and business settings.
8. We Wish to Communicate
Example: “We wish to communicate that the office hours have been extended.”
Meaning: This polite phrase introduces a message or decision. It signals a desire for openness and clear communication, often in a team or company setting.
Usage: Works well in internal emails or corporate announcements where collaboration and professionalism are emphasized.
9. Be Advised
Example: “Be advised that the terms of your contract have been modified.”
Meaning: A shorter, more direct version of “please be advised,” this phrase still carries formality. It quickly alerts the reader to important updates without extra wording.
Usage: Ideal for brief notices, contracts, or when you need to be concise while maintaining a professional tone.
10. It Is Our Duty to Inform You
Example: “It is our duty to inform you that the regulations have changed.”
Meaning: This phrase expresses responsibility and formality. It shows the sender is obligated to share serious or impactful information, often tied to policies or legal matters.
Usage: Common in compliance notices, official letters, or formal reports where transparency and authority are key.
11. You Should Be Aware
Example: “You should be aware that the meeting has been postponed.”
Meaning: This is a more casual way to express that the information matters. It tells the reader that something affects them and they need to stay informed.
Usage: Good for internal communication, reminders, or updates where a friendly but direct tone works best.
12. This Is to Inform You
Example: “This is to inform you that your request has been processed.”
Meaning: A clear and formal way to confirm that something has been completed or decided. It’s often used to communicate outcomes or changes in process.
Usage: Fits well in customer service responses, HR updates, or any professional setting where clarity and precision are valued.
When to Use Different Alternatives to “Please be Advised”
Choosing the right phrase depends on your tone, audience, and message urgency. Formal updates need expressions like “It is important to note,” while internal messages work better with “Kindly note” or “You should be aware.” Each alternative fits specific contexts, helping your communication stay clear and professional.
Formal Notifications or Announcements
When sharing formal notifications or announcements, tone matters. Use phrases like “We would like to inform you” or “It is important to note” to sound respectful yet clear. These expressions help maintain professionalism while delivering updates, decisions, or policy changes that may impact employees, clients, or stakeholders directly.
Such language ensures your message feels thoughtful and deliberate. Whether you’re rolling out new guidelines, confirming event changes, or releasing results, formality helps build trust. Clear communication with an appropriate level of seriousness shows you’re reliable and well-organized, which is essential in business environments that value structure and authority.
Legal or Official Documents
Legal and official documents demand precision. Terms like “Attention is drawn to” or “Be advised” keep the tone neutral and authoritative. These phrases help avoid ambiguity while making it clear that the information provided holds legal or contractual significance, ensuring the reader pays full attention to the matter at hand.
When writing policies, contracts, or compliance notices, formality is not optional — it’s expected. Choosing language that reflects legal weight makes your communication sound credible and enforceable. This creates a documented trail of accountability while ensuring clarity in obligations, rights, or required actions mentioned in the material.
Business Emails or Memos
In business communication, clarity and tone set the stage. Using “Kindly note” or “For your information” helps you share important points without sounding overly rigid. These phrases create space for updates or reminders while maintaining a courteous and professional voice that suits most internal and external conversations.
For team updates, memo distribution, or client-facing announcements, being polite yet precise works best. A simple phrase like “Please be aware” can shift the reader’s attention without sounding too formal or distant. Keep the language approachable, especially when the message involves changes, deadlines, or instructions.
Urgent or Critical Information
Time-sensitive updates require direct language. Expressions such as “Please take note” or “You should be aware” can communicate urgency without sounding aggressive. These phrases work well when you’re flagging deadlines, reporting system outages, or sharing updates that need quick action or serious attention.
In high-pressure situations, people scan messages quickly. That’s why urgent communication should be straightforward and easy to process. Using the right tone not only avoids confusion but also encourages swift responses. A well-placed phrase can make the difference between a missed deadline and a timely solution.
Informal or Internal Communication
For internal emails or team messages, it’s okay to ease the tone. Phrases like “We wish to communicate” or “It is our duty to inform you” offer a friendly, respectful way to share updates while still sounding professional. They work well for HR memos, team leads, or company-wide bulletins.
Informal communication thrives on clarity and connection. These softer expressions feel less rigid, helping you keep things human without losing professionalism. When you’re updating coworkers or internal teams, a conversational tone can make the message feel more relatable — especially when discussing schedules, reminders, or company changes.
Conclusion
Please be advised that using the right phrase matters a lot. When writing formal emails or legal messages, please be advised to choose your words carefully. Some phrases sound too cold. Others may be too casual. Please be advised that balance is key.
Please be advised that clear and polite language builds trust. Try phrases like “kindly note” or “we would like to inform you.” These sound more human and warm. Please be advised that tone can change how your message feels. Please be advised that your goal is to sound clear and respectful. Please be advised that using better words helps people understand you faster. Must use words that fit the tone. Must choose the phrase that fits the message. Must keep it simple. Please be advised that good communication makes everything easier. So, please be advised to use these alternatives the next time you write a message.
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