“Please note” is a common phrase used to bring attention to important details. Whether you’re sending an email, writing a report, or delivering a message, this simple expression helps highlight key information. It’s a polite way to ensure the recipient doesn’t miss crucial points.
In professional communication, using “please note” can be helpful when sharing updates or instructions. It signals that what follows is important and should be acknowledged. While it’s widely used, exploring alternatives can add variety to your writing. In this article, we’ll look at other ways to say “please note,” so you can communicate more effectively without repeating the same phrase.
Other Ways to Say “Please Note”
There are many polite alternatives to “Please note,” including “Kindly be aware,” “Take note,” “Bear in mind,” and “Be advised.” These phrases help highlight important information without sounding harsh. Choose based on tone formal or casual to keep your communication clear, respectful, and appropriate for your audience and setting.
1. Kindly be aware
Example: “Kindly be aware of the new office policies.”
Meaning: This phrase gently requests the recipient’s attention without sounding overly formal.
Usage: Use “kindly be aware” when you want to share information politely, especially in emails or notices. It works well in customer service, internal communication, and situations where being courteous matters, such as updating staff or clients.
2. Take note
Example: “Take note of the safety instructions before entering the lab.”
Meaning: This is a straightforward way of telling someone to pay attention to important information.
Usage: “Take note” is commonly used in spoken or written instructions. It’s ideal for educational, workplace, or event settings where listeners or readers need to remember or follow specific points.
3. Please observe
Example: “Please observe the company’s dress code during work hours.”
Meaning: A respectful way to tell someone to follow a rule or guideline.
Usage: Use “please observe” in policies, announcements, or reminders where compliance is expected. It’s often found in signs, workplace documents, and formal settings where rules must be followed.
4. It’s important to mention
Example: “It’s important to mention that the product is not waterproof.”
Meaning: A polite lead-in for providing a relevant fact or caution.
Usage: Use this phrase in conversations, presentations, or documents where you need to clarify or stress something critical before moving on. It helps prepare the listener for extra but necessary information.
5. I’d like to point out
Example: “I’d like to point out that this solution worked well last quarter.”
Meaning: A friendly way to highlight an observation or draw focus to a detail.
Usage: This phrase is useful in meetings, reports, or discussions when sharing insights, corrections, or helpful reminders without sounding too assertive or confrontational.
6. Make note of
Example: “Make note of the deadline—it’s earlier than usual this month.”
Meaning: A gentle command to remember or record a key detail.
Usage: Use this when reminding someone to write something down, remember a date, or be mindful of a small but significant detail in emails, conversations, or training sessions.
7. Please take into account
Example: “Please take into account the additional cost of materials.”
Meaning: A considerate way of asking someone to include a factor in their decision-making.
Usage: Use this phrase in negotiations, project planning, or financial discussions. It shows thoughtfulness and asks the listener to consider all the variables involved.
8. Bear in mind
Example: “Bear in mind that parking is limited near the venue.”
Meaning: This phrase asks the listener to remember something important in a casual tone.
Usage: Often used in verbal conversations, emails, or instructions to add reminders or helpful tips, especially when someone is about to take action or make a choice.
9. Note that
Example: “Note that the support team is available only on weekdays.”
Meaning: A direct instruction to pay attention to a particular detail.
Usage: Common in official notices, product instructions, or formal communication where clarity and precision are needed. It quickly draws attention to facts.
10. Pay heed to
Example: “Pay heed to the warnings on the packaging.”
Meaning: A formal or old-fashioned way to say “pay close attention.”
Usage: Use this in formal or serious contexts such as public warnings, literature, or religious or ethical guidance. It adds gravity to the instruction or message.
Read More: 12 Other Ways to Say “Can’t Wait”
11. Be advised
Example: “Be advised that the system will be offline for maintenance.”
Meaning: A formal notification about an upcoming change or important update.
Usage: Use this in business emails, legal notices, announcements, or customer alerts when you need to provide a fact or policy update with authority.
12. Keep in view
Example: “Keep in view the customer’s preferences when designing the campaign.”
Meaning: Suggests staying aware of a factor while making decisions.
Usage: Common in strategic discussions, performance reviews, or planning sessions. Use it to ask someone to stay mindful of goals, standards, or people’s needs while working.
13. Take cognizance of
Example: “Please take cognizance of the findings in the final report.”
Meaning: A very formal way to say “acknowledge or become aware of.”
Usage: Use this in legal, academic, or bureaucratic writing when calling attention to formal records, policies, or judgments that must be acknowledged officially.
14. Give attention to
Example: “Give attention to user feedback for the next product update.”
Meaning: Encourages thoughtful focus or action regarding an issue.
Usage: Ideal for performance improvement contexts, brainstorming sessions, or quality checks where something important needs to be evaluated carefully.
15. Acknowledge the following
Example: “Acknowledge the following steps before beginning the task.”
Meaning: Requests formal recognition or acceptance of a listed set of items or facts.
Usage: Use this in onboarding, compliance, or instruction manuals. It signals that certain steps or rules are non-negotiable and must be confirmed or followed.
16. It should be noted that
Example: “It should be noted that prices may vary by location.”
Meaning: This introduces a detail that could affect understanding or decisions.
Usage: Common in formal writing, reports, or policy documents. It flags secondary but impactful information that could influence conclusions or actions.
17. Take into consideration
Example: “Take into consideration the tight timeline when assigning tasks.”
Meaning: A respectful request to factor in specific elements before making a decision.
Usage: Use this during planning, analysis, or discussions. It helps promote empathy and balanced decision-making by reminding others to consider all relevant inputs.
18. Observe that
Example: “Observe that the revenue trend rises steadily in Q2.”
Meaning: A formal way of drawing attention to a visual or factual point.
Usage: Often used in data presentations, academic writing, or analytical reports. It invites the reader or listener to take notice of a pattern or specific evidence.
19. Give heed to
Example: “Give heed to your mentor’s advice—it’s based on experience.”
Meaning: A poetic or formal way to say “listen carefully” or “respect.”
Usage: Use in speeches, motivational talks, or reflective writing. It adds a wise or emotional tone, often used to highlight guidance, warnings, or values.
20. Keep in mind that
Example: “Keep in mind that all applications must be submitted online.”
Meaning: A casual reminder to remember something while considering or acting.
Usage: Versatile and widely used in both personal and professional communication. It’s great for soft reminders that help someone make an informed decision.
When to Use Different Alternatives
- Formal Settings:
In formal business documents, such as reports, proposals, or official emails, it’s best to use expressions that maintain professionalism. Alternatives like “Be advised,” “Take cognizance of,” and “It should be noted that” are suitable for conveying important information while adhering to a formal tone. - Casual Settings:
In informal situations, like text messages to friends or casual conversations, you can use more relaxed expressions such as “Keep in mind that,” “Give attention to,” or “Observe that.” These alternatives maintain clarity while being less rigid in tone. - Professional or Workplace Communication:
In communication with colleagues or superiors, expressions like “Please observe,” “Make note of,” or “I’d like to point out” help convey attention to important details while maintaining respect and professionalism. - Academic or Educational Settings:
In academic papers, essays, or scholarly articles, use phrases like “Please be aware that,” “Consider the following,” or “Note that” to introduce important information with precision, fitting the formal tone of academic writing.
Conclusion
please note” is a useful phrase to highlight important information. However, using it too often can make your writing sound repetitive. By using alternatives, you can keep your messages fresh and engaging. These alternatives must help you communicate clearly and politely, without overusing the same expression.
Remember, the phrase “please note” should be used when you want to draw attention to something important. But don’t be afraid to mix it up with other phrases. This will make your communication more interesting and effective. Explore these options, and you’ll see how small changes can improve your writing.
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